Planning a live social event is no easy task and if you have been assigned the role of event planner at your work, look at it positively; you are being given an opportunity to shine. There are a lot of free resources online to help you plan a corporate event, and with that in mind, our guide should help you arrange a successful show.
Know your budget
Your budget defines the event, and the more money at your disposal, the more scope you have. If you have the money, you can start thinking about topless waiters in Sydney, or hire a popular live band. Start listing and costing items and eventually, you will have a ballpark figure; hopefully, that is below your budget, keep something back for emergencies. Create lists of vendors, items you need and key people involved and make best use of digital apps to store your data.
Sending out the invites
This should be done as early as possible; people have busy social lives and you want them to pencil in your date without a conflict. RSVP ensures that you know the exact numbers and use a local print shop to produce impressive invites.
Choosing a venue
This is a critical decision and one that should not be rushed; you need to create the event timeline first, listing all services you need. Ideally, an upmarket hotel/resort would have the amenities you would need, Google can help you find something in the right location. The venue should assign you a project manager, a person who you liaise with regarding your event, the person you communicate with for everything you need. If you would like to make a career out of gaming, click here.
Building a timeline
From start to finish, create a show timeline, adding times and checking they are accurate, do rehearsals to hone the show and make sure you have a backup laptop, a spare mic and batteries, of course. Some venues will take care of that, which makes your job a little easier. Practice makes perfect and your chosen MC needs to feel confident that they can present the show effectively, controlling the delivery.
Confirm with all vendors
Vendors are typically very busy and you should contact them a few days prior to the event to confirm their presence. You can use social media platforms for communication, which is basically free and that means more money for other aspects of the project. Leave nothing to chance; have a wet weather alternative and back up as many items as you think you need.
As mentioned earlier, there are free resources online to help you plan the perfect event and once you have one successful event under your belt, your confidence will be sky high! You will move on to bigger and better things and armed with this experience, there is nothing you can’t achieve.
